Project Coordinator

Son Güncelleme Ağu 19, 2021

General Description:

Full time Project Coordinator will be hired to work with our Project Execution Unit. We are looking for the candidates who will work in different locations such as Serbia, North Macedonia, Bosnia Herzegovina, Kosovo and Montenegro to ensure that the awarded projects are completed within the targeted budget, time, and scope as well as providing customer satisfaction, and thus to support the targeted position of WEglobal at national and international level.

Location:

Albania, Serbia, Macedonia, Bosnia Herzegovina, Kosovo, Montenegro

Expectation:

University degree from preferably administrative and social sciences departments
Candidates who are resident or want to live in any of specified countries
Minimum 5 years of relevant experience (2+ years of managerial experience covering teams of 10+ members)
Project Management Professional Certificate
Prior experience in EU projects
Language knowledge of resident country (mother tongue or native level) and perfect written and oral skills in English
Experience with reporting on project success criteria results, metrics, test and deployment management activities
Experience in providing consultancy services to public institutions
Experience in basic financial management
Knowledge of techniques for planning, monitoring and controlling projects with practical experience of rolling these out within a project environment
Good command of Microsoft Office, Microsoft Project, CRM systems, MIS
Confidence and ability to manage and deliver outcomes
Outstanding communication and problem-solving skills
Strong, influential leader and team player with great interpersonal skills
Excellent facilitation skills, creating and sustaining a participatory environment, both in meetings and in everyday project work, encouraging others to contribute
Flexible in taking responsibilities outside of position, eager to support other units in need

Key Job Duties:

Project Management & Communications

To form the project team and coordinate office establishment
To carry out contact with Beneficiary and Contracting Authority in cooperation with Team Leader
To represent WEglobal/ the consortium in Steering Committee Meetings
To ensure VAT exemption process is structured
To ensure that project reports are prepared and approved in a timely and quality manner
To review project plan together with the client, to identify revision needs
To check technical outputs – reports, training, workshops, meetings
To coordinate flow of information between WEglobal, the clients and project team
To liaise with the Beneficiary, Contracting Authority, and EUD, when needed
To ensure that full event management support is provided for the project
To support the realization of project time schedule
To coordinate the closure phase activities for the last 2 months of the project
To conduct analysis on man-days and budget, to check budget reports
To ensure documentation of lessons learnt from the project
To ensure that the administrative support team is working in line with project requirements and WEglobal principles
To review project outputs and compare based on the ToR & TP requirements
To ensure that monthly timesheets are filled accurately on time and approved
To have monthly meetings with the Team Leader regarding the progress in the project and other technical/administrative issues

Mobilization

Track expert mobilisation
To conduct expert evaluations
Manage expert contracting

Finance

Ensure that financial infrastructure and tracking and control system are ready
Monitor targeted budget
Ensure follow up of project payments
Ensure that invoices are issued, and payments are received on time
Update cash flow planning monthly
Ensure VAT exemption process is structured

Quality control

Ensure that project reports are prepared and approved in a timely and quality manner
Check the written correspondences that will be send to Beneficiary and CA
Check technical outputs – reports, training, workshops, meetings

Office Management and Administrative:

To ensure the establishment of necessary infrastructure so that the project office operates fully and effectively
To coordinate activities supporting the visibility of the project – visuals, web page, etc.
To coordinate/supervise the development and implementation of project archiving systems
To coordinate archiving activities during and at the end of project
To coordinate the closing of project office
Coordinate/supervise the development and implementation of project archiving systems
Update WEglobal internal project management software

Supported Job Duties:

To have networking meetings with the Beneficiary and relevant stakeholders and to follow up business development opportunities
To create synergy with other related projects

You can send your CVs to the application@weglobal.org mail address.